Bubblegum Balloons
Accounts and Purchasing Administrator

Part-Time

Location: Bubblegum Balloons Head Office, Southwood, Farnborough, GU14 0NR
Hours: 20 hours per week - 4 hours Monday – Friday
Based: In our offices in Southwood
Start date: ASAP
Salary: £22k-£24k pro rata

We are recruiting a part-time general accounts assistant to join our small finance team. Our main focus is to ensure all financial information is entered into the system promptly and accurately to enable timely reporting, to provide the smooth running of the accounts and purchasing team and to assist the team in various daily, weekly, and monthly tasks. The role requires high attention to detail and a proactive approach to solving queries.

Daily Tasks

⭐ Key onto Linnworks, stock management system, purchase orders from the placed orders on supplier websites

⭐ Create new SKUs on Linnworks from the New Products spreadsheet as and when these are approved.

⭐ Check our Kanban areas for re-stock requests and order these items.

⭐ Boxes - daily checking required to ensure good levels of stock

⭐ Helium Canisters - daily checking required to ensure good levels of stock

⭐ Daily Input purchase invoices to Xero - contacting suppliers and accessing websites to keep up-to-date

⭐ Checking statements for outstanding invoices

⭐ Checking invoices against POs in Linnworks to ensure accurate invoicing

⭐ Follow up with missing items/credits etc directly with supplier

⭐ Input non-stock invoices into Xero

⭐ Reconciliation of credit card accounts used to make purchases

⭐ Non-stock invoices are also input to Xero

⭐ Dealing with queries on invoices from suppliers

Weekly Tasks/Other:

⭐Arrange collection of Terracycle recycling box and replacement, monthly.

⭐ Update stock levels on Discontinued products spreadsheet and move to Click Up when zero stock left so items can be removed from the website

⭐ Weekly check of backorders on POs and ensuring expected dates are kept updated

⭐ Keep the Sales team updated on any problem items and their expected lead times

⭐ Help Purchasing to keep website products in stock by checking for out-of-stock products and resolving where possible

⭐ Help Purchasing when supplier price changes are needed by updating these on Linnworks

⭐ Work with Purchasing to process orders for our bespoke printed latex balloons, obtaining quotes and proofs for the Sales team in a timely manner as often required within a short timeframe

⭐ Arrange for tissue paper stock to be cut into confetti as and when required

⭐ Loading customer Invoices to Xero from Draft

⭐ Taking payments from Customers if needed

⭐ Checking Payments have been made

The right candidate for this role will have the following qualities:

⭐ Excellent attention to detail

⭐ Able to work as part of a team

⭐ Knowledge of Xero is hugely beneficial 

⭐ Good Excel knowledge

⭐ Able to work to monthly deadlines in a timely manner

⭐ Flexible as workload becomes more during busy seasons

If you think this position sounds like something you would enjoy, we would love to hear from you.

Please send your CV to [email protected]